Administrator

Full Time, Permanent 

FA3 spinal point 12, £24,044 per annum

Warwick Innovation Centre, Warwick Technology Park, Warwick, CV34 6UW

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The University of Warwick Science Park is the West Midlands leader for the combined provision of quality office space and business support for knowledge-based innovation led companies across Coventry, Warwickshire and Solihull. For over 40 years it has been one of the premier science parks in Europe.  As a result of its success Science Park now needs a full-time Administrator for its operation at the University of Warwick Science Park.

The successful candidate will provide an efficient and comprehensive reception and tenant support services for the University of Warwick Science Park. To support the Centre Manager in the delivery of effective and relevant operational procedures.

We are looking for an experienced, enthusiastic and well-motivated individual to join our team. The successful applicant must have excellent customer service and administrative skills, a good telephone manner, and should be enthusiastic and well-motivated, together with the ability to interact with staff, tenants, visitors and contractors. Word processing skills, experience in the use of Microsoft Office/Word/Excel/SAP packages and a good standard of English are essential attributes.

Requirements

• To be able to work on your own initiative and without direct supervision
• To have an ability to work effectively as part of a team
• To have prioritising and organisational skills
• To be able to recognise and meet deadlines

Responsibilities

• Providing customer services and proactively generating business
• Supervision of reception staff and reception service
• Managing IT support for users of the telephone system
• Microsoft Office skills with excel proficiency
• Following routine building procedures and policies i.e. weekly fire alarm tests, fire and emergency lighting checks, twice yearly fire evacuations, issuing access cards
• First aid/ Fire Marshall, Health and Safety Certificate or willing to train
• Provide administrative support for new and renewing leases and licenses, ensuring administrative processes comply with financial procedures
• Update and maintain tenancy schedules for all commercial property managed by Science Park. Ensure correct information is shown for the raising of monthly rent invoices and direct debit collections; copy schedule to Management Accountant and Centre Managers.
• Maintain weekly logs for Heads of Terms, leases/licence, Approval requests sent to university, approval of lease/licence returned, log notification to solicitor, Centre Managers and The Universities Group Finance Director.
• Financial Administration, using the SAP financial package to include inputting invoices and producing and processing purchase orders. Gather information to correctly invoice tenants on services provided through business services.

Employment will be on a Permanent contract.

Salary will be paid at FA3 spinal point 12, £24,044 per annum subject to experience and skills. The role comes with generous holidays and benefits, and the advantage of joining the Heritage pension scheme.

Please send your CV and a covering letter to recruitment@uwsp.co.uk

Closing date: 03.01.25

🔗 Role Description

🔗 Person Specification